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Job Summary
Reporting to the Associate Director for Career Education and Equity, the Administrative Support Coordinator supports the day-to-day operations of the Career Education team and ensures alignment with university, division, and department policies and procedures while cultivating cooperative working relationships with a wide variety of contacts including university officials, administrators, faculty, staff, and students. This position provides comprehensive administrative support and coordination for the Career Education Team, with responsibilities including operations; budget and personnel support; communication and implementation of policies and procedures; data entry and tracking related to various career education engagement projects; and coordinating first-year impact programming and projects in a busy office while supporting the Associate Director.
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Department Summary
The mission of Career Services is to empower Cal Poly students to achieve a lifetime of meaningful career success. We promote and support effective professional relationships between the university and employers. A full range of programs and services are offered to assist students with career planning, job exploration, job search strategies, pre-career work experience, pre-employment preparation, employment development, graduate school exploration, and other related areas.
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Key Qualifications
- Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist; ability to communicate policy requirements clearly and effectively to students, staff, and campus partners.
- Demonstrated ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area; ability to understand problems from a broader perspective and anticipate the impact of decisions on other areas.
- Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; ability to apply ingenuity and independent judgment to resolve issues in a timely and effective manner.
- Ability to take initiative, exercise resourcefulness, and independently follow through on job duties; ability to quickly adapt to changes in systems, procedures, and priorities while maintaining continuity of operations.
- Excellent written and oral communication skills, including the ability to speak and present information to groups and revise and produce written materials for promotions, presentations, workshops, and marketing purposes.
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Salary and Benefits
Anticipated Hiring Range: $52,404 - $66,456 Per Year
Classification Range: $52,404 - $76,344 Per Year
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
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Cal Poly
Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.
Please watch the video linked here to learn more about the CSU system.
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Equal Opportunity and Excellence in Education and Employment
This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.
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Supplemental Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Positions are posted for a minimum of 14 calendar days.
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