Job Summary

Under general supervision of the Assistant Director of Personnel, and with lead work direction provided by the Executive Assistant to the Dean, this position provides administrative support for the College of Engineering (CENG) Dean’s Office. The primary purpose of this position is to provide administrative support to three Associate Deans and Dean’s Office staff, working independently on assigned projects. The incumbent provides high-level customer service within the Dean’s Office to assist donors, visitors, students, and faculty and act as the primary receptionist. The incumbent works closely with all college staff to schedule and coordinate meetings and events.

The incumbent plays an essential role in Dean’s Office operational support which includes travel coordination, scheduling, special projects, and event support for the Associate Deans as well as providing administrative support for Instructional Related Activities (IRAs) and Engineers Without Borders (EWB). Additionally, this position has primary responsibility for maintaining office and event supplies, procurement, and oversight of the dean’s office mail/copy room.

Department Summary

Administrative support staff within the College of Engineering primarily support their individual home departments, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the Dean’s Office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. As a member of the dean’s office this position provides leadership and guidance regarding collegewide practices and procedures within their scope of responsibility.

Key Qualifications

• Ability to present a professional and pleasant demeanor on a consistent basis, and to provide excellent customer service, while interacting in person and by telephone, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
• Ability to interpret, communicate and apply policies and procedures.
• Demonstrated ability to maintain a high degree of confidentiality.
• Ability to successfully assign tasks, provide work direction, training, and guidance to student office assistants.
• Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures.
• Proficiency in identifying, outlining, initiating, and coordinating multiple activities simultaneously in a rapidly changing environment to accomplish- large scale, complex projects· with a broad visible impact; setting deadlines with ability to reschedule and distribute work assignments based on shifting priorities.
• Ability to make decisions on day-to-day operations of the program, with a particular emphasis on interpreting and applying specialized policies and procedures using judgment and discretion to act when precedents do not exist.
• Ability to effectively evaluate projects to analyze operational and procedural problems from a broader perspective and develop, recommend, and evaluate proposed solutions.
• Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, query tools, databases, on-line systems, internet as well as online calendaring and email.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for the years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary and Benefits

Anticipated Hiring Range: $52,404 - $67,788 Per Year

Classification Range: $ 48,696.00 - $ 79,836 Per Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Positions are posted for a minimum of 14 calendar days.