Job Summary

Reporting directly to the vice president, the executive assistant provides administrative support to the Vice President and the Office of University Relations. The Office of University Relations includes community relations, economic development and federal and state relations. This position is required to represent the vice president with respect to meetings and consultation and participate as a member of taskforces and projects centered around key initiatives. The incumbent will perform professional duties in support of the day-to-day fulfillment of responsibilities and commitments of the vice president and the Office of University Relations and the position will have ongoing contact with cabinet level executives, boards, and constituency groups. Work is specialized and of a highly sensitive and confidential nature requiring access to a variety of sources of information, including but not limited to: strategies, executive personnel records, financial records, and progress reports for campus programs and projects. Work assignments affect the overall management of the Office of the Vice President and university. This position always requires the full awareness of the vice president’s priorities and in-depth knowledge of the functions of the Office of University Relations as related to the overall campus environment and California State University system.

Department Summary

The vice president for strategic initiatives and advocacy reports to the president and is a cabinet level executive responsible for cross campus initiatives as well as state, federal and community relations. The Office of the Vice President is committed to the pursuit of academic excellence, student success, service, and community partnership through innovative leadership and collaboration. The Executive Assistant to the Vice President provides support to the vice president and indirectly the vision of the university president and the “Learn by Doing’ education experience.

Key Qualifications

• Expertise interacting with, and acting as a representative for high-level executives.
• Demonstrated successful executive support skills, including considerable independent judgment, strong ability to anticipate needs and address them proactively, and ability to use discretion and make sound decisions having a broad administrative impact and implications.
• Demonstrated ability to understand the functions of the Office of the President, university infrastructure, and policies and procedures.

Education and Experience

• Equivalent to graduation from a four-year college or university and three (3) years of progressively responsible administrative experience. A graduate degree may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $73,500 - $95,000 annually

Classification Range: $58,464 - 134,682 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.