Job Summary

Under general supervision from the Department Chair, this temporary position is responsible for duties related to the overall administrative and clerical support functions of the department. This position will provide department office reception acting as the first point of contact for visitors, students, and faculty. The position assists the department in ensuring campus policies and procedures are followed, provides work direction to student assistants, and coordinates a wide variety of administrative functions which may include scheduling, procurement, travel, events, and more.

• Act as first point of contact in the department office for visiting guests, students, staff, and faculty and assist/redirect as needed.  
• Hire and provide work direction to student assistants including but not limited to scheduling and assigning work.
• Act as the department student timekeeper assisting faculty with hiring and monthly timesheet approvals for both Student Assistants and Instructional Student Assistants.

• Prepare documentation for department and committee meetings, take minutes, and set reminders for follow-up items.  Manage department room calendars and work directly with faculty on room reservations.  Schedule department meeting spaces and rooms.
• Coordinate and support department events.  This may include Industrial Partnership Program and fundraising/alumni activities, meetings, commencement activities, and tours for visiting prospective students and families. 

• Support faculty recruitment as needed including travel arrangements, scheduling, and hosting activities.
• Assign independent study permission numbers.  
• Assist students, student clubs, and student assistants with administrative needs. Direct students to appropriate offices on campus for assistance as needed. Connect students with chair or faculty advisors as needed.    
• Maintain and keep current jobs board, course schedule posting, and general department bulletin boards.

• Coordinate information for the department website and newsletter in collaboration with the CENG media team.  Provide as-needed digital and print media services for the department including the monitoring of social media channels and posting regular updates.    

• Process travel and reimbursement forms. Input purchase requisitions. Make purchases for department and office from various funding sources including, state, foundation, and corporation accounts.

Education and Experience

High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary:

Anticipated Hiring Range: $22.30 - $24.50 hourly

Classification Range: $22.30 - $36.55 per hour

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.  

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).