Job Summary

Reporting to the department chair and in close collaboration with the ASC I, the ASC II is responsible for the daily administration of the office, providing full-scope administrative support to the department chair and faculty. The ASC II works in conjunction with the department chair to administer, coordinate, and evaluate department operations and fulfill the administrative responsibilities of the program.

This position handles a wide variety of operational tasks, including, but not limited to, budget management, scheduling, enrollment, hiring and personnel, purchasing, equipment management, and travel coordination faculty and students. The Administrate Support Coordinator II serves as an alternate point of contact in the office for students, faculty, staff, and the general public in the absence or unavailability of the ASC I and ensures the department's adherence to department, college, and university policies for all administrative procedures.

Since the department chair serves an elected three-year term, the person in this role, along with the ASC I, provides continuity of operation and practice with respect to the department, college and university policies. Given the multiple roles and responsibilities, it is critical that this individual have the ability to work independently under general supervision to learn department, college, university and CSU politics and procedures.

Department Summary

The Communication Studies Department (COMS) is one of the largest academic units in the College of Liberal Arts. The department provides a B.A. degree and a minor in Communication Studies and supports three IRAs: a very active Debate program, which has expanded to include Spanish Language Debate; the Media & Communication Research Initiative, which supports undergraduate travel to present research projects; and Anthem, a poetry slam event. In addition to providing courses for its majors, it is responsible for offering courses to satisfy general education and breadth requirements for all Cal Poly students during the academic year with additional summer offerings in both the regular summer and in Quarter+. The department is comprised of a department chair, an associate chair, eleven tenure-line faculty, and approximately 40 full and part-time lecturers.

Key Qualifications

• Excellent organizational and time management skills with the ability to set priorities for self and others, coordinate multiple assignments with fluctuating and time-sensitive deadlines, and adapt to changing policies, procedures, and technology.
• Ability to learn, interpret, and apply policies and procedures independently, use judgment and discretion when precedents do not exist, and analyze operational and procedural problems to develop, recommend, and evaluate solutions.
• Working knowledge of, or ability to quickly learn, University infrastructure, policies, and procedures, including budget policies and procedures.
• Ability to analyze resource allocation and project needs as they relate to departmental operations.
• Ability to perform standard business math, including calculating ratios and percentages, tracking financial data, and making projections requiring some inference.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm.  Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for up to three years of the required experience on a year-to-year basis).

Salary and Benefits

Anticipated Hiring Range: $52,404- $66,456 per year

Classification Range: $52,404- $76,344 per year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Please watch the video linked here to learn more about the CSU system. 

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.  Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Positions are posted for a minimum of 14 calendar days.