Job Summary

Front Office & Reception

• Serve as the primary contact and represent the CENG dean’s office to campus personnel, public, vendors, government, and agency representatives. Receive initial phone calls, review emails, and receive forms. Interpret and professionally respond to requests for assistance. Direct and redirect requests to the appropriate entities for solutions.

• Manage Dean’s Office email account, respond to inquiries in a timely and appropriate manner.

• Order office supplies and equipment. Maintain clean and organized mailroom and front office reception area. Ensure office supplies are readily available.

Associate Dean Support

• Provide administrative support for the three Associate Deans including but not limited to calendar management as well as meetings and project support.

• Assist Associate Deans’ travel arrangements including the coordination and arrangement(s) in compliance with state regulations regarding insurance and University Risk Management policies and guidelines. Prepare itineraries, travel notes, necessary travel documentation, and other pertinent information to ensure a successful trip. Maintain all records needed to process accurate and timely travel claims upon return.

College Space Management

• Review, respond to, and coordinate room reservations, facility requests, and access to college spaces. Ensure compliance with college space usage policies.
  
  

Additional Office Duties

• Office supplies – ordering, inventory
  • Procurement card and related finance reconciliations monthly.
    
    
• Event support 
  • Coordinate meals, location, appropriate reservations and any related documentation needed for approvals such as hospitality form and alcohol approval

Education and Experience

High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary:

Anticipated Hiring Range: $23.41 - $25.75

Classification Range: $23.41 - $38.38 per hour

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.  

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).