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Administrative Coordinator - School of Education

Apply now Job no: 535559
Work type: Staff
Location: San Luis Obispo
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Position Description

Job Summary

Under general supervision of the Director of the School of Education, this position coordinates administrative support functions for SOE staff and faculty, as well as faculty/staff from various departments and colleges across campus related to educator preparation. This position will screen Credential Office and SOE calls, transmit messages from phone inquiries, and direct visitors from foot traffic. The position will also provide administrative support to the SOE regarding school, department, and university-level forms, policies and procedures as well as assist with planning, preparing and hosting SOE events.

Department Summary

The School of Education (SOE) offers a variety of post-baccalaureate teaching credentials, an advanced credential, and four master’s degrees. As an interdisciplinary unit, the SOE delivers its programs in partnership with eight departments across three colleges, and nearly 50 school districts and county offices of education in our expanded service area. The SOE also works closely with the other CSM units focused on Teacher Education: Liberal Studies and the Center for Engineering, Science and Mathematics Education. Although a relatively small school it is complex in terms of budgeting, personnel, and operations.

Key Qualifications

  • Ability to analyze operational and procedural problems from multiple perspectives, to develop, recommend, and anticipate the impact of solutions on other areas of the SOE and its partners.
  • Demonstrated ability to learn and adapt quickly to new technology, software programs, evolving university processes, and procedures.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, internet resources as well as online calendaring and email. Ability to operate and troubleshoot office equipment.
  • Demonstrated ability to quickly acquire detailed knowledge of university infrastructure, policy and procedures, in combination with SOE policies and procedures, with the capacity to use judgment and discretion wherever precedents do not exist.

Education and Experience

  • High school diploma or its equivalent. Type 45 wpm. Four (4) years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary and Benefits

Anticipated Hiring Range: $42,064 - $51,360 annually

Classification Range: $42,060 - $66,096 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Advertised: Pacific Standard Time
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