Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Chancellor's Office Budget Manager. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $101,952 per year, commensurate with qualifications and experience.

Work Arrangements

Flexibility to telecommute two days a week, with three days on-site at the main headquarters in Long Beach, California.

Premium Benefits

Comprehensive Health, Dental, and Vision Benefits

Generous vacation plan

15 paid holidays a year

Tuition waiver education program (also applies to eligible family members)

Membership in the California Public Employees Retirement System (PERS)

More details here: Comprehensive Benefits Package

Classification

Administrator II

Position Information

The California State University, Office of the Chancellor, is seeking a Chancellor's Office Budget Manager to independently administers and oversees the Chancellor’s Office operating budget, performing complex fiscal analysis, allocating executive-approved appropriations, and providing authoritative guidance to divisions to ensure compliance with CSU and state fiscal policies. The incumbent manages budget-related projects and represents the Director in assigned matters.

The CO Budget Manager serves as the functional lead for CO budget-related financial systems, overseeing PeopleSoft (CFS), HR, Data Warehouse, and Asset Management implementations and upgrades; administers the CO fixed assets program; supervises the CO Property Clerk; and maintains the CO Budget website to support transparency, internal controls, and operational effectiveness.

Responsibilities

Under the general direction of the Chancellor's Office Budget Director, the Chancellor's Office Budget Manager will:

-Conduct complex fiscal and budget analyses to identify trends and evaluate financial performance. Develop and maintain financial models and analytical tools to support strategic resource planning and performance measurement. Exercise independent judgment in resolving complex budget variances and recommending corrective actions.

-Analyze proposed budget transactions for compliance with CSU systemwide policy, state regulations, and fund restrictions prior to approval. Review, approve, and authorize budget allocations, transfers, and adjustments within delegated authority to ensure alignment with executive-approved plans. Provide authoritative guidance to divisions regarding appropriate funding sources, account codes, and transaction processing requirements.

-Oversee the monthly Labor Cost Distribution (LCD) process within PeopleSoft HR, including validation of payroll distribution tables, maintaining position funding setups, creating and maintaining budget code configurations, processing payroll adjustment, and resolving payroll distribution errors and overrides to ensure accurate data integration with the PeopleSoft Finance module. Work with CSULB HR technical team and CMS Central to resolve HR and transactional issues.

-Oversee development and maintenance of the CO position control roster, ensuring alignment between authorized positions, funding sources, and approved budget allocations. Reconcile position budgets with payroll distributions to ensure accurate labor cost alignment across funds. Develop and maintain salary projection models to support budget planning and workforce strategy.

-Oversee administration of the CO fixed assets program, ensuring accurate capitalization, tracking, and disposal of assets in compliance with CSU policy and accounting standards. Supervise and provide direction to the Property Clerk to ensure operational compliance.

-Conduct comprehensive reviews of CO budget and fiscal workflows to identify inefficiencies, control gaps, and compliance risks. Analyze cross-divisional budget practices and recommend process redesigns to improve reporting accuracy and operational consistency. Develop and document standardized operating procedures for budget management, reconciliation, reporting, and system use. Create and maintain training materials, user guides, and reference tools to support consistent application of budget policies and PeopleSoft processes.

-Coordinate the development, review, and validation of the annual CO operating budget across all funds prior to posting in PeopleSoft Finance. Post and validate annual budget entries in PeopleSoft Finance, ensuring accuracy and proper fund alignment.

-Coordinate the annual preparation of the CO FIRMS Budget file in accordance with CSU systemwide reporting guidelines and timelines. Compile, review, and validate financial data from multiple funds and sources to ensure accuracy and completeness prior to submission. Analyze budget data to confirm alignment with executive-approved appropriations and posted PeopleSoft Finance balances. Interpret CSU FIRMS reporting requirements and apply appropriate object codes, classifications, and fund mappings.

-Serve as functional lead for all CO Budget assigned tasks for PeopleSoft Finance, HR, Asset Management, and Data Warehouse modules. Execute test plans for system upgrades, patches, conversions, and new functionality; validate results prior to implementation.

-Support oversight of CO building facilities renovation, construction, and maintenance project budgets and expenditures.

-Assist the Budget Director with Special Projects.

Qualifications

This position requires:

-Bachelor’s degree in Finance, Accounting, Business Administration or equivalent

-Three to five years’ experience in financial/budget analysis, budget forecasting and reconciling fiscal reports, preferably in a public higher education institution.

-Skilled with Excel, Microsoft Word, Peoplesoft Tools and Queries, and Microsoft Outlook.

-Experience with Peoplesoft Finance and HR software, including Data Warehouse and QuickSight is preferred.

-Ability to define problems, research data, perform in-depth financial analyses, and develop strategic solutions to budget process issues that may arise.

-Ability to perform complex financial analyses with attention to detail.

-Ability to effectively communicate both verbally and in writing with staff and management at all levels.

-Ability to work independently with minimal supervision in a team environment and adapts well to changing priorities.

-Ability to plan and prioritize tasks to meet important deadlines.

-Ability to train and recommend solutions to budget related issues.

-Ability to lead, motivate and develop staff.

Application Period

Priority consideration will be given to candidates who apply by April 3, 2026. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Learn more about working at the California State University and the impact of our mission.