Job Summary:

The Procurement Professional I is responsible for performing entry-level procurement activities in support of the university’s acquisition of goods, services, information technology, and construction. Working within a centralized campus procurement department and under a limited delegation of purchasing authority, the incumbent applies professional procurement concepts to conduct low-risk, routine, and commodity-based purchases in compliance with state and federal regulations, as well as CSU and campus policies and procedures. The position works on smaller projects or programs with minimal supervision on regular assignments and receives direction on new or non-routine work.

Responsibilities:

- Researches, prepares, and issues informal and routine invitations for bids and requests for quotes to suppliers. Determines and reviews appropriate methods of acquisition in compliance with CSU and campus policy.

- Reviews bids, purchase orders, and related documentation for accuracy and completeness. May assist in analyzing bids and making award recommendations.

- Conducts basic negotiations on price, terms, and delivery options for low-risk procurements.

-  Reviews market sources to ensure competitive pricing and supplier reliability. Maintains supplier and customer service relationships.

- Evaluates and monitors informal solicitations and non-contract spend for compliance with CSU policies and regulations.

-  Other classification-Related Duties as assigned

Minimum Qualifications: Required Education and Experience

• Equivalent to a bachelor’s degree in a related field. Related education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Required Qualifications

- Basic knowledge of generally accepted procurement principles.
- General knowledge of pricing, cost analysis and risk assessment methods and the ability to apply them.
- Ability to learn, interpret, and apply policies and procedures relating to procurement activities.
- Skill in performing accurate mathematical computations.
- Demonstrated communication and interpersonal skills to effectively present information to team members and stakeholders.
- Ability to understand and follow written and oral instructions.
- Ability to write reports, business correspondence, and procedures.
- Ability to clearly communicate information both orally and in writing.
- Ability to effectively present information and respond to questions including requesters, suppliers, and the general public.
- Organizational skills to plan and prioritize work.
- Skill in establishing and maintaining effective working relationships with all personnel, supervisors, and suppliers.
- Ability to stay current in procurement trends.
- Ability to address and solve problems from a broad business perspective.
- Computer skills to appropriately use technology and relevant software packages as required.
- Ability to work independently and as part of a team with a customer service-oriented approach.
- Flexibility to adapt to changing priorities and deadlines.

Preferred Qualifications

- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
- Certification in procurement (e.g., CPM, CPPB, or equivalent).
- Knowledge of cost/value analysis and vendor relations.
- Experience in public procurement or higher education environment.
- Knowledge of general office procedures, methods, and practices.
- Ability to communicate clearly in English, both in writing and speaking.

During training, the incumbent must acquire the following:

- Basic methods and procedures of purchasing.
- The process of competitive bidding as required by the California State Statutes and Codes.
- Writing of routine, non-specialized specifications.
- Purchasing of standard items.
- Recording and documenting purchasing activities.

Compensation and Benefits:

Anticipated Hiring Step: Step 1 - $4, 570 per month

Classification Salary Steps: Step 1 ($4, 570 per month) - Step 20 ($6, 658 per month)

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Non-Exempt/Temporary (up to one year with the possibility of further renewal)

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

Staff: The application deadline is: November 7, 2025

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act