Type of Appointment: Full-Time, Probationary

Job Classification: Administrative Analyst/Specialist - Exempt II 

Anticipated Hiring Range: $5,537 - $6,825 per month ($66,444 - $81,900 annually)

Work Hours: Monday-Friday, 8:00am-5:00pm, unless otherwise notified. 

Recruitment Closing Date: September 10, 2025

THE DEPARTMENT:

The mission of the Division of Administrative Affairs is to provide high quality fiscal, human and facility services in support of the university through partnerships and innovative solutions.

DUTIES AND RESPONSIBILITIES:

Hazardous Waste Management

• This position is responsible for hazardous waste management from campus labs, workshops, and maintenance areas.
• These duties will include ensuring hazardous waste is properly labeled and accumulation requirements are being observed.
• The incumbent will work closely with laboratory technicians and other department contacts to coordinate hazardous waste collection schedules and ensure timely service from EH&S contractors.
• Hazardous waste is collected on a weekly basis by the campus waste contractor and the incumbent will work closely with the contractor to facilitate access to the campus, ensure the contractor has the correct equipment each day and the most current collection requests received by the department.
• Will coordinate with the contractor to facilitate quarterly waste shipments in alignment with all applicable laws and regulations.
• This position will maintain current records for hazardous waste shipping manifests, supporting documentation, hazardous waste and medical waste tracking documents etc.
• Monitor departments for proper waste accumulation procedures, proper use of personal protective equipment and that departments are in alignment with the campus Hazardous Waste Management Program.
• Administrative Analytical and Support Tasks The Environmental Compliance Safety Specialist will assist the department in maintaining current files in the areas of environmental compliance and occupational safety including but not limited to training records, shipping records, manifests, permits, accident investigations, air quality, compliance reports, department correspondence, and processing invoices. Will assist the department during peak times to ensure customer needs are met. This will include responding to department visitors, answering phone calls and responding to e-mails. May be asked to serve on the campus safety committees as deemed necessary. Responsible for assisting in the development, coordination, and implementation of campus safety incentive programs.

Environmental Compliance Program

• The Environmental Compliance Safety Specialist will conduct environmental audits and assessments, prepare and submit compliance reports to regulatory agencies (e.g., CUPA, AQMD, etc.), monitor and analyze environmental data to ensure adherence to regulations, develop and implement environmental compliance programs, coordinate with regulatory authorities during inspections and audits, review and update environmental permits and licenses, stay current with changes in environmental laws and regulations.

Emergency Response

• The Environmental Compliance Specialist will assist the department in general field work or respond to calls from campus customers.
• Calls range from general safety concerns, air quality, hazardous materials spills, etc.
• The incumbent will coordinate with the department to respond to general calls or concerns and expect to keep detailed notes.
• May serve in a support role to the Safety Officer (Incident Command System) in the Emergency Operations Center (EOC).
• The position is exempt from overtime and may require the need to work after hours, weekends, campus closures and holidays as deemed appropriate by the EHS Director in an effort to meet campus demand and core department responsibilities with respect to environmental regulatory compliance and/or emergency response.

Safety Training

• The Environmental Compliance Safety Specialist will provide general support on an as-needed basis for several EH&S required safety training topics including but not limited to Fire Extinguisher (Hands-On), Hazard Communication, Hazardous Waste, Forklift Operator (initial and refresher), New Hire Orientation and Emergency Procedures.
• Assists in developing safety training materials and interactive web-based modules using Word, PowerPoint, and learning management systems, incorporating site-specific campus procedures and programs.

QUALIFICATIONS:

• Bachelor's Degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs or
• Valid California driver's license and insurance. Required
• Four (4) years relevant work experience in the area of Environmental Health and Safety, environmental compliance, hazardous waste management or applicable disciplines.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations;
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management;
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions;
• Ability to work with representatives from public and private entities and handle potentially sensitive situations;
• Demonstrated consultative skills in working with internal and external constituent groups;
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus;
• Ability to train others on new skills and procedures and provide lead work direction.

PREFERRED QUALIFICATIONS:

• HAZWOPER certified (40 hour) or able to complete within 1 year of hire.
• First Aid, CPR, AED certified or able to complete required training within 1 year of hire.
  
  

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy. 

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy.

CSU Classification Salary Range

This position is part of the California State University Employees Union (CSUEU) bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $5,537 and maximum $10,014 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to the Acceptable I-9 website. 

University Driving Requirements

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.