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Emergency Hire Administrative Support Coordinator I - Parent and Family Programs

Apply now Job no: 514438
Work type: Staff
Location: San Luis Obispo
Categories: Administrative, Temporary, Full Time, Time Varies

Job Summary

Work closely with Cal Poly Ticketing Office or off-site ticketing vendor on distribution of tickets for large scale events requiring tickets, providing ongoing data of eligible ticket holders and processing requests for additional tickets.  

Build and maintain digital recruitment tools to collect and organize staffing needs for large university events. 

Develop and maintain a robust database of community volunteers, document schedules and records of student employee, MPPs, student clubs and all other volunteer shifts.  

Draft memos of understanding with university departments and other campus organizations and student clubs that provide service at university housing move-in and commencement. 

Support all administrative tasks associated with supporting temporary student employees, faculty and staff volunteers, and community volunteers including ordering uniforms, name tags, meals, arranging for accommodations (if needed), drafting meeting agendas, order swag, coordinating with vendors related to supporting volunteers/employees.  

Coordinate and distribute incentives to participants based on event plans. 

Hire, train, and supervise a team of permanent student assistants to assist with operations.  

Education and Experience

High school diploma or its equivalent. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)


Anticipated Hiring Range: $18.90 - $20.79 per hour

Classification Range: $18.90 - $29.70 per hour

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.  

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

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