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Acquisitions Specialist

Apply now Job no: 523500
Work type: Staff
Location: San Luis Obispo
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library
Position Description

Job Summary

The incumbent works independently to perform tasks in a specified functional area within a library unit.  This work requires them to become proficient in aspects, methods, and procedures associated with their assigned functional area, including the ability to use judgment in interpreting policies and solving problems, and a general knowledge of overall library activities, policies, and procedures. Incumbents also may be responsible for coordinating work of student workers assigned to the area and may participate in hiring, training, evaluating and payroll processing of student workers.                                           

Department Summary

Collection Strategies (CS) comprises the collection development, acquisitions, electronic resource management, document delivery and resource sharing functions of the library.  Under general supervision of the Executive Director of Collection Strategies, Access and Systems, this position contributes to the electronic resources and acquisitions functions of this unit, as well as contributing to the overall services and programs of CS and the library. Primary responsibilities include ordering library materials; receiving and processing materials in the library management system and preparing them for use; verifying accuracy of materials received against orders placed; processing vendor invoices for payment; assisting in the maintenance of e-resource portfolios in the library management system; and verifying access to e-resources. This position also supports collection management activities including bibliographic searching, verification, and editing; and supporting metadata creation and maintenance workflows.

Key Qualifications

  • Ability to perform technical aspects of work assignments including the ability to interpret, communicate and apply department and library policies and procedures and applicable work methods.
  • General knowledge of library collection organization and classification scheme and ability to interpret bibliographic records.
  • General knowledge of or ability to quickly learn academic library electronic resources navigation and workflows (electronic books, electronic journals, streaming media, and research databases).
  • General knowledge of or ability to quickly learn academic library acquisitions workflows and automated systems.
  • General knowledge of or ability to quickly learn the concepts and issues related to the lifecycles of both print and electronic resource acquisition, management, and discovery.

Education and Experience

  • High School or Equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Salary and Benefits

Anticipated Hiring Range: $44,000 - $47,000 annually

Classification Range: $42,612 - $76,824 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

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