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Degree Audit Analyst

Apply now Job no: 518290
Work type: Staff
Location: San Luis Obispo
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Position Description

Job Summary

The Degree Audit Analyst works under the general direction of the Associate Registrar and plays a critical, technical, and analytical role in the development and maintenance to the Academic Advisement module of PeopleSoft in support of the Office of the Registrar and the University. This includes but is not limited to coding the various Cal Poly programs using the tools of the degree audit software, updating the EAP (Expected Academic Progress) tables, verifying the accuracy of the EAP report when changes occur to the degree audit build, and maintaining the Degree Planner in support of student advising, retention, monitoring student degree progress and curriculum and enrollment planning. As such this individual must work to continually maintain, analyze, update, and improve the degree audit programs, EAP, and Degree Planner in order to meet the campus objective of creating a campus wide online system to support student progress to degree. This position will also serve as the liaison between Degree Progress Evaluators (DPE), administrators, and technical staff to translate and convey the ideas, needs and concepts between different groups and to troubleshoot problems.

This position is dynamic, requiring the full range of work related to program and policy research, analysis, development, evaluation, and operational analysis related to this position. The incumbent must deal with processes that require a high level of accuracy and attention to detail. The individual in this position must maintain effective working relationships within and outside of the work group and at times, act as the liaison with other campus entities. This individual must be flexible in dealing with changes in policy, procedures, and organizational structure and issues.

Department Summary

Within Strategic Enrollment Management, the Office of the Registrar serves the entire campus community and its alumni. It is responsible for the integrity and maintenance of all aspects of the student academic record from point of admission to the University, progressing through the evaluation of transfer credit, registration, program and enrollment changes verification of enrollment activity, tracking of degree progress, degree conferral, diploma preparation, graduation, and transcript production. The Office of the Registrar is also responsible for the administration of the University's courses, curricula, and academic scheduling that support student enrollment and progress to degree.

Key Qualifications

  • Ability to investigate and analyze problems, determine all possible solutions, and recommend viable solutions for a given situation.
  • Knowledge of the basic methods and procedures for research and statistical analysis and the ability to apply them.
  • Knowledge of or the ability to quickly learn how to apply advanced features of the degree audit software when coding current policy and procedures as they relate to student progress to degree and understand the relationship of the sequence in which academic program requirements and courses need to be evaluated to ensure efficient student progress to degree.
  • Thorough knowledge of or the ability to quickly learn all degree programs (including majors, minors, concentrations, etc.) for all catalogs in which current Cal Poly students may be following.
  • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.

Education and Experience

  • Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $58,000 - $68,000 annually

Classification Range: $46,764 - $84,612 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

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