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Administrative Support Assistant II - On Call, Intermittent Support

Apply now Job no: 493412
Work type: Staff
Location: San Luis Obispo
Categories: Temporary, Full Time
Position Description

Job Summary

Administrative Support Assistants will provide intermittent and short term coverage for departments and centers affiliated with the College of Science and Mathematics (CSM).  Responsibilities involve but are not limited to reception, events, clerical and administrative support for faculty, administrators, students and staff, and special projects.  These employees will enjoy a variety of work experience across different departments over the course of their assignment.

College Summary

The College of Science and Mathematics contains seven departments; Biological Sciences, Chemistry & Biochemistry, Kinesiology and Public Health, Liberal Studies, Mathematics, Physics, and Statistics, the School of Education, and five centers and institutes: Center for Applications in Biotechnology  (CAB), Western Coatings Technology Center (WCTC), Center for Coastal Marine Science (CCMS), Science Through Translational Research in Diet and Exercise (STRIDE), and the Center for Engineering, Science and Math Education (CESAME).  In addition, the college has an advancement team, advising center, credential office and a computing support services team.  The college employs approximately 350 full- and part-time faculty, 45 teaching associates, and 67 staff and administrative employees.  There are approximately 3,100 students affiliated with seven departments spanning 11 different Bachelor of Science degrees, and the School of Education offers a full range of options from post-baccalaureate teaching credentials through advanced credentials and master’s degrees.

Key Qualifications

  • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
  • Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation.
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
  • Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet, online calendaring and email.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Three (3) years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)


Anticipated Hiring Range: $2600 - $3400 ($15.00/hour - $19.62/hour)

Classification Range: $2600 - $4458

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.  

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H1-B visas).

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